Environmental Policy
Environmental Policy
Purpose
DigiKape is committed to continuous improvement in managing the environmental impact of our business operations, including the proper management and monitoring of waste, the reduction of pollution and emissions, compliance with environmental legislation and environmental codes of practice, training for staff and the monitoring of environmental performance. This policy forms part of our Social Value commitment.
We comply with all relevant legislative, regulatory and other environmental requirements in order to act in a socially responsible manner and we will strive to continuously improve our environmental performance. We put our policy into practice by recognising the principles of Reduce, Reuse, Recycle; seeking to comply with the international environment code ISO 14001.
Reduce: We purchase products that require less packaging or limit the waste we produce; this includes reduced printing.
Reuse: Use a travel mug or reusable water bottle and avoid single-use bags; and
Recycle: Paper, plastic, glass, magazines, electronics and recycle any other materials which use fewer natural resources and less energy. Our business activities result in: emissions to air and water, the use of energy and water, the generation of waste and transport emissions
Targets and Monitoring
Reduce/Reuse/Recycle
Targeted Activity for improvement and to Reduce energy usage
Our equipment focuses on operating automated battery saving. Auto screen save (on monitors) after 5 minutes
Minimise paper usage- Improve our current rate of recycling 95% of all paper.
Increased emails and digital communication-90% of all communications digitised.
Automatic double side printing to all network printers if printing is absolutely necessary
First medium of communication is via PC then phone rather than paper.
Cloud computing to reduce storage equipment needed and in turn committing to low emission
Further reduce unnecessary business travel through all possible remote mediums including Use of Link video conferencing and audio call for qualifying business meetings.
Minimise the generation of
waste and further promote
the recycling that has been
implemented in both offices
Use of confidential waste bins, distinct from recycling bins for newspapers/magazines/cans/general waste/plastic.
We Inform and encourage staff at all levels to act in an environmentally responsible manner and provide training
where necessary to ensure 100% staff awareness of company environmental and sustainability policies
We aim to further reduce DigiKape’s environmental footprint, by considering our supply chain's environmental
footprint.
The Environmental Policy and its targets are the responsibility of the Recruitment Director. Monitoring of targets is reported to the Leadership Team on an annual basis.
Carbon Reduction Plan
Supplier name: DigiKape Ltd
Publication date: 14/12/2023
Commitment to achieving Net Zero DigiKape is committed to achieving Net Zero emissions by 2028.
Baseline Emissions Footprint Baseline emissions are a record of the greenhouse gases that have been produced in the past and were produced prior to the introduction of any strategies to reduce emissions. Baseline emissions are the reference point against which emissions reduction can be measured.
Baseline Year:2023
Current Year:2023
Scope 1
Reduce company owned emissions through public travel for employees that is funded by the company and encourage company car purchases to hybrid/electric cars by 2027. No prior Scope 1 emissions reporting due to New Start of DigiKape
Scope 2
Reduce use of powered computers and utilise more cloud based solutions, reducing carbon footprint for storage by 2025. No prior Scope 2 emissions reporting due to New Start of DigiKape
Scope 3
We aim to further reduce DigiKape’s environmental footprint, by considering our supply chain's environmental interactions as well. No prior Scope 2 emissions reporting due to New Start of DigiKape
In order to continue our progress to achieving Net Zero, we have adopted the above carbon reduction targets. We project that carbon emissions will decrease over the next five years to tCO2e by 2028. This is a reduction of 95%
Modern Slavery Statement
Modern Slavery Statement
Introduction:
This is the Modern Slavery Transparency Statement of DigiKape LTD for the financial year ending April 2024. This statement is made pursuant to s.54(1) of the Modern Slavery Act 2015. DigiKape recognises that all businesses have a responsibility to ensure that modern slavery and human trafficking are not taking place in their businesses or supply chains. The Modern Slavery Act 2015 creates offences in respect of slavery, servitude, forced or compulsory labour and human trafficking ("Modern Slavery"). DigiKape is committed to combating all forms of Modern Slavery.
Our Business:
We are committed to continuous improvement in our practices to combat slavery and human trafficking. Our recruitment consultants provide a valuable service to our clients and candidates and we aim to recruit and place candidates in line with our company values. Our clients appreciate our open and honest approach in everything we do. DigiKape recognises that Modern Slavery is not an issue confined to overseas recruitment. In particular we recognise the risks that arise from the use of foreign and migrant labour, and from supply chains both in the UK and overseas. We operate as an employment business and employment agency that supplies permanent staff to companies throughout the UK. Our head office is in the Wirral and we are and SME with a workforce of less that 15.
Our Supply Chains
We have zero tolerance to slavery and human trafficking and expect all those in our supply chain and contractors to comply with our values. As a staffing provider, all candidates are interviewed prior to submission to a client. Where applicable their identification and right to work in the UK documentation is verified. This may include checking passports, utility bills and Visas where applicable. In order to protect the integrity of our processes, we do not sub-contract provision of our labour supply.
Our supply chains include sourcing contractors, workers and staff for onward supply to clients. As these parties are directly sourced by DigiKape, our link in any supply chain is predominantly as a supplier. Any supply chain into DigiKape such as the purchase of office stationery and equipment, is incidental.
Our Policies on Slavery and Human Trafficking
We are committed to ensuring that there is no modern slavery or human trafficking in our supply chains or in any part of our business. Our workplace policies reflect our commitment to acting ethically and with integrity in all our business relationships and to implementing and enforcing effective systems and controls to ensure slavery and human trafficking is not taking place anywhere in our supply chains. We have the following policies which incorporate ethical standards for our staff and our workers: Equality, Diversity and Inclusion, Social Value, Anti-Bribery and Corruption, Whistleblowing
Due Diligence processes for monitoring Slavery and Human trafficking
Our contracts with clients and suppliers reflect the principles within our policies. Prior to submission for interview with clients, all candidates are interviewed and our staff are encouraged to bring any concerns they have to the attention of management. We are also subject to numerous client and independent checks and audits that will help us to detect any issues in relation to modern slavery. When entering into supplier agreements with providers for office supplies and sundries, wherever possible we utilise trusted companies with whom we have contractual forward long standing relationships. We have also recently taken the following steps to further enhance our policies and procedures: A Modern Slavery Policy has been put in place.
Training
To ensure a high level of understanding of the risks of modern slavery and human trafficking in our supply chains and our business, we have reviewed our policies and procedures to ensure that all staff, current and new starts, have access to information that educates them about modern slavery and spotting the potential signs of modern slavery and includes information on sources of help should they, or their colleagues/friends be concerned about modern slavery. On an ongoing basis, responsibility lies with the Leadership Team to ensure that training and our understanding of the issues involved in modern slavery are kept up to date.
Further Steps
We intend to take the following further steps to combat slavery and human trafficking: Expanding due diligence on new suppliers and subjects; and Provide modern slavery training across our offices to all staff during 2023/2024. This statement is made pursuant to section 54(1) of the Modern Slavery Act 2015 and constitutes our slavery and human trafficking statement for the financial year April 2024.
Privacy Policy
At DigiKape, we care about your privacy
Who we are and how do we process your personal data
DigiKape Resourcing (company number 14373241) ("we", “us”, or “our”) is part of DigiKape Ltd, and trades under the brands DigiKape, DigiKape Recruitment, DigiKape Ltd.
We are committed to protecting the privacy of our candidates, clients and users of our website. DigiKape entity acting as Controller of your data will depend on the services we perform for you, as described below.
We want to provide a safe and secure user experience. We will ensure that the information you submit to us, or which we collect, via various channels (including our website, through written correspondence (including e-mail), conversations or meetings with our consultants, or through any of our offices or websites ), is only used for the purposes set out in this Privacy Policy.
Through this Privacy Policy we aim to inform you about the types of personal data we collect, the purposes for which we use the data and the ways in which the data is handled. We also aim to satisfy the obligation of transparency under the UK GDPR and any other laws that may be applicable.
Scope
Protecting your personal data is our priority. This privacy policy explains how DigiKape processes and protects personal data about:
candidates who register with us for roles that we are managing for other employers and for roles at DigiKape, or through our website, job boards, social media sites or other sources;
prospective candidates,
business contacts at our clients and suppliers; and
users of our websites;
(collectively "you" or “your").
It also tells you about your privacy rights including your right to object to our processing. If you would like to contact us, please see the “How to contact us” section of this policy.
Personal data we collect
Candidates
When you register with us as a candidate to provide work finding services to you, you provide and we process your personal data, including but not limited to your name, contact details and information from your CV, current benefits and your expectations for future roles. Where permitted by law, we may also collect information relating to your health (for example, disability information for reasonable work adjustment purposes), diversity information, including race, ethnic origin, sexual orientation and religion (for equal opportunity monitoring purposes) as well as details of any unspent criminal convictions where required by a client or by us if you apply for a role with us.
If you use our website, click on links in emails we send to you, open or forward them, or sign up to receive job alerts or other content from us, we also collect personal data from those interactions.
We also obtain personal data about you from third parties, including:
referees - when you are offered a job;
former employers - to confirm dates of employment;
educational institutions - to check your academic qualifications;
the Disclosure and Barring Service or Disclosure Scotland - if we need to obtain details of unspent criminal convictions;
credit reference agencies - if we need to check your financial standing;
publicly available sources such as LinkedIn and social media sites to enhance the information we hold about you, in order to help us find more suitable roles for you;
clients to whom we have provided your CV and who have engaged with you as part of a job application or who have given feedback on your CV.
Prospective Candidates
We collect personal data about you, including your name and contact details and professional biographical details obtained from publicly available sources such as LinkedIn and social media sites, so that we can contact you if we think you may be interested in our work finding services at a future date. We may also obtain your personal data through another candidate or an employer who recommends you as a contact.
Prospective Business Clients
We collect your contact details and data relating to your function or position to establish commercial relationships with your company.
Users of our website or apps
We collect personal data such as your IP address and other data about your device which we need to provide our online content to you. We also collect data about your engagement with our website or apps such as the pages you view. If you contact us, we will also collect information about your enquiry. We use cookies and similar technologies to collect a lot of this information and our cookie policy tells you more about this.
Clients
We collect personal data such as your name, job title and contact details. We also process personal data about what communications we have had with you, including whether you have opened or forwarded any emails, newsletters or other content we have sent to you. We also process feedback that you provide about our candidates.
If you provide information to us about a candidate (for example, if you confirm a candidate has worked with you or if you provide a reference), then we will obtain your details from the candidate and we will keep a record of the personal data that you provide to us about that candidate.
We process personal data about you from public domain sources such as LinkedIn and social networking sites or because you were a delegate at one of our events or at an event where the event organiser is permitted to share delegate details with us.
Suppliers
We typically collect your name and contact details as a business contact for your organisation.
Providing your personal data
In some cases, it will be necessary for you to provide personal data to us for us to work together. If you don’t provide us with the personal data we ask for, we may not be able to provide you with our services.
How we use your personal data
Candidates
We use your personal data to:
provide you with work finding services;
communicate with you;
enable you to upload your CV and apply for jobs;
personalise your experience by creating a candidate profile;
enable us to monitor equality and diversity;
provide you with interviewing and salary advice and
send you direct marketing for the purposes of informing you about job opportunities, industry reports and insights, events, promotions and competitions, and other content in accordance with your marketing choices.
We also run targeted and relevant banner advertising on our website and within your social networks to present you and people like you with jobs and content that we believe will be of interest. We target these ads based on your previous interactions with our website, emails and through your engagements with our consultants. Your interaction with our ads may be used to measure the effectiveness of our ad campaigns and to improve our marketing strategy. This processing is carried out via Cookies and only if you have previously provided consent.
Prospective Candidates and Business Clients
We use your personal data to:
determine if you may be interested in our services and how we can assist you;
to contact you and find out if you are interested in our services.
Users of our website or apps
We use your personal data to:
improve and personalise your experience when you use our website or apps; and
personalise advertising you receive from us.
Clients
We use your personal data:
to provide recruitment services to you;
to communicate with you;
to get feedback from you on our services through client satisfaction surveys, in order to improve our services and to develop new services;
to maintain our business relationship with you;
to answer your enquiries when you contact us;
to fulfil contractual obligations to you;
to establish, exercise or defend legal claims; and
for direct marketing purposes.
Suppliers
We use your personal data:
to communicate with you;
to maintain our business relationship with you;
to answer your enquiries when you contact us;
to fulfil contractual obligations to you;
to establish, exercise or defend legal claims; and
for direct marketing purposes.
You can unsubscribe from receiving marketing communications from us, using the unsubscribe methods contained in communications we send to you or by contacting us. We have also established a marketing preference centre where you can view and make decisions about your marketing preferences and opt out of receiving marketing from us at any time.
Legal Grounds for processing your Personal Data
Under the UK GDPR, we rely on the following legal grounds to process your personal data:
(a) Performing a contract - where, in order to perform our obligations under a contract with you or to take steps at your request to enter into a contract with us, it is necessary for us to process your personal data;
(b) Compliance with a legal obligation - where we need to process your personal data to comply with legal or regulatory obligations.
(c) Our legitimate interests or those of a third party - including:
providing our services to you;
responding to your requests and enquiries (the legitimate interest of the Companies in this case is to maintain a constant and updated communication with clients and candidates, which is part of any commercial relationship);
optimising the performance of our website and user experience;
informing you about our services (job opportunities, industry reports and insights, events, promotions and competitions (the legitimate interest of DigiKape is to inform clients and candidates about similar services and products);
ensuring that our operations are conducted in an efficient manner;
providing satisfaction surveys of our services; and
contacting prospect business clients in order to establish commercial relationships with business clients (the legitimate interest of DigiKape is to maintain relations of any kind with the company where the contact person works).
We have performed a legitimate interest assessment in order to confirm that our interests are not overridden by your interests or fundamental rights and freedoms, you can ask for this assessment using the contact details below.
(d) Consent In some circumstances, we will ask for your consent to process your personal data in a particular way – particularly to manage your marketing preferences or when we run talent trends surveys. For example, if you register for a job, we will offer you the possibility of registering for similar job alerts. To the extent that we are processing your personal data based on your consent, you have the right to withdraw your consent at any time. Please contact us, if you would like to withdraw your consent.
Automated Decision Making
We do not take decisions based solely on automated processing; there is always human intervention before taking a decision.
We perform two types of profiling based on candidate’s personal data:
We use our internal CRM that takes candidate CVs so we can recommend jobs that align to their skills. However, this profiling does not restrict nor exclude access to other jobs and positions, they are simply recommended and offered to the candidate that has the right to accept or decline offered positions.
Intelligent search within our customer database enables us to filter through CVs when we receive many applications for roles that we advertise, and to enter relevant key words such as years of experience or field of practice. It then analyses all the CVs uploaded into it and delivers a smaller pool of candidates by matching the key words in candidates’ CVs and ranking the candidates according to their suitability for the role. As explained above, there is always a recruiter who verifies this process, so there are not automated decisions.
Please note that none of this profiling activities produce legal or similar significant effects to candidates, however if you would like to know more please contact us.
Who we share your personal data with
In certain circumstances we will share your personal data:
if we are legally required to do so;
to law enforcement agencies, regulators or other government officials; and
to the new business owners and their advisers in the event of a re-organisation, merger, sale, joint venture, assignment, or other transfer or disposition of all or any part of our business.
Keeping your personal data secure
We have implemented and maintain appropriate technical and organisational measures to protect your personal data from accidental or unlawful destruction, loss, alteration, unauthorised disclosure or access. Only authorised personnel and third-party service providers are provided with access to personal data on a need-to-know basis, and these employees and service providers are contractually obliged to treat this information as confidential.
How long we hold your personal data for
We will keep your personal data for as long as we need to in order to fulfil the purpose we collected it for, which may be an ongoing purpose. For example, if you’re a candidate, we will retain your personal data for the duration of our business relationship with you and beyond, as we often support candidates with job placements over many years and potentially throughout their careers.
We keep some personal data for longer than others. To determine the appropriate retention period for personal data, we consider factors such as the purposes for which we process your personal data, including any legal, regulatory, accounting and reporting obligations, the nature and amount of personal data that we hold about you, and the potential risk of harm to you from unauthorised use or disclosure of your personal data.
Where we process your personal data for direct marketing purposes, we will do so until you ask us to stop, and for a short period after this (to allow us to implement your request). We also keep a record of the fact that you have asked us not to send you direct marketing or to process your data indefinitely, so that we can respect your request.
Your rights in relation to personal data we hold about you
You have several rights under UK and EU data protection laws. These rights include the right to ask us for a copy of your personal data, to correct, delete or restrict processing of your personal data; to obtain the personal data you provide to us for a contract or with your consent in a structured, machine readable format, and to ask us to share (port) this data to another controller.
In addition, you can object to the processing of your personal data in some circumstances (in particular, where we don’t have to process your personal data to meet a contractual or other legal requirement, or where we are using the data for direct marketing).
These rights may be limited, for example, if complying with your request would reveal personal data about another person, where they would infringe the rights of a third party (including our rights) or if you ask us to delete information which we are required by law to keep or have compelling legitimate interests for keeping. We will inform you of any relevant exemptions we are relying on when we respond to your request.
How to contact us
Exercising your rights
To exercise your rights, or to withdraw your consent to processing, or to unsubscribe from receiving marketing communications from us, you can:
complete our contact form, or
email us at info@digikape.co.uk or
write to us or our DPO at:
DigiKape @ The Accountancy Partnership
Twelve Quays House
Egerton Wharf
CH41 1LD
Questions and Complaints
If you have any questions about our privacy policy, or about our processing of your personal data, or to make a complaint, you can email us or our DPO at info@digikape.co.uk or write to us at:
DigiKape @ The Accountancy Partnership
Twelve Quays House
Egerton Wharf
CH41 1LD
If you have unresolved concerns, and you live or work in the UK or believe that a personal data breach happened in the UK, you have the right to complain to the UK Information Commissioner’s Office who can be contacted at:
Telephone: 0303 123 11113
Website: https://ico.org.uk/concerns/
Post:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
If you live or work outside the UK, or you have a complaint concerning our activities outside the UK, you may prefer to lodge a complaint with a different supervisory authority. A list of relevant authorities in the EEA can be accessed here.
Changes to our Privacy Policy
We may change this privacy policy at any time. If we do so, we will post updates on this site